Top 10 advantages of Business Process Automation 

There are numerous industry-specific challenges that most companies face on a daily basis: heavy document flow, too many manual tasks, human errors, lack of efficient inventory tracking or equipment monitoring, time-consuming communications, lengthy employee onboarding process… 


In most cases, things like revenue, net income, overall performance, customer loyalty, and task completion can be significantly improved. By optimizing processes and cutting down expenses, BPA applications address all of these challenges.


According to the McKinsey Global Institute’s latest report, 50% of current work activities are technically automatable by adapting currently demonstrated technologies. It also revealed that 6 out of 10 occupations have over 30% of activities that can be accelerated. 


Through business process automation, you’ll have numerous operations done much faster, boost employees’ productivity, improve customer service, increase conversion rates, and reduce costs. BPA can be implemented in almost any sector regardless of the company's specialization.


In this article, we’ve described the key benefits of BPA software. Find out what BPA is and what challenges it can solve!


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What is business process automation?

BPA reduces the time required for completing manual, repetitive, time-consuming, data-intense, rule-based, and many other types of tasks using software systems. RPA (robotic process automation), machine learning, Artificial Intelligence, Internet of Things, and other innovative technologies refer to business process automation.


By integrating digital products, companies relieve employees from doing regular operations. As a consequence, they focus on more important things that require a higher degree of creativity and human engagement. 


BPA software can be adopted for various goals, for instance, to manage data, reports, enterprise resources, equipment, inventory, warehousing, production life-cycle, supply chains, budgeting, communications with customers, and more. 


Why BPA is important: an example with customer service

Let’s consider customer service in a banking organization. For example, bank #1 offers consultancy on credits, loans, deposits, and other banking services. Customers can either come to the bank physically or receive service via phone. 


One day, a competing bank #2 develops a product, which allows consumers to carry out transactions, pay bills, set up an account, exchange currencies with a few clicks from any device or location in the world. 


Using Artificial Intelligence, it provides users with personalized advice and financial plans, while an RPA bot undertakes data search, filling forms, making calculations, and other manual tasks. As a result, the bank dramatically streamlines customer service, increases user satisfaction, and earns a profit. 


As a consequence, bank #1 loses clients. Potential customers choose its rival and some of existing customers leave bank #1.
The necessity to maintain a competitive edge is one of the main reasons why you should enhance workflow and improve your overall company’s performance. 


IT-based operations comprise either automation of work activities or management of residual manual tasks (e.g., software employment for enterprise resource planning). By following this approach, banks can increase productivity and improve customer service by over 50% (“Automating the bank’s back office” McKinsey research).

Check out how BPA helps to improve customer experience in the procedure of client's application so typical for majority of financial institutions


Top 10 benefits of BPA software solutions

Chose the most relevant options to find out BPA potential( money wise ) for your business and check the result at the end of the list

1. Reduced costs

Reduced costs are one of the main advantages of BPA. Through workflow optimization, a firm can significantly increase the overall efficiency and enhance employee performance. There are many examples of tech solutions you can integrate to obtain these results. 


For instance, you can employ a CRM system to automate sales and marketing, ERP—to improve resource management, LIMS—to streamline workflow, and an IoT-based platform—to provide remote equipment/environment monitoring.


Or you can turn to robotic process automation (RPA). Using an RPA bot, you can accelerate a variety of routine and data-intense operations such as manual data entry, search, sorting, email/call center communications such as NICE inContact, client support, customer verification, invoice generation, and request processing. The Deloitte Global RPA Survey found that RPA contributes to boosted productivity (86%) and cost reduction (59%). 


According to Deloitte’s report, a $20 million investment in RPA can result in $100 million in revenue. It also revealed that with RPA technology, businesses can achieve up to a 50% reduction in costs while cutting processing time down from many minutes to just a few seconds. The Business Insider Intelligence’s AI in Banking survey found that AI integration could account for $416 billion of the total potential AI-enabled cost cuts across industries.


To learn more about RPA use cases, we recommend reading our previous articles about using RPA in customer service and RPA applications in the finance industry


Find out potential of Automation for your business, money and work-time wise!
Choose the most relevant answers and see at the end of the article how much money automation can bring your company annually

Estimated number of manual, repetitive tasks per employee
(eg. filtering emails, checking invoices, clients, follow-ups etc...)
Number of employees
(Only those who do repetitive tasks)
Average time per task in minutes
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2. Innovative approach and solutions

BPA software allows enterprises to significantly reduce the time for completing various job aspects. Hours turn into minutes, minutes turn into seconds, and in some cases, hours are reduced to seconds as well!  Workers are relieved from performing mundane, repetitive, rule-based tasks and devote themselves to more important and revenue-generating activities.


Virgin Trains, a train operating company located in the UK, adopted an RPA solution to return people their money in case of late-running trains. Supporting NLP (natural language processing), the service recognizes the key message in the customer’s text. With this solution, Virgin Trains reduced their time on email processing and communications by 85%.


Choose the most relevant option

How do you rate your current level of process automation in your company
Where poor means no or very few automated processes, average is when most obvious
repetitive tasks are automated, advanced when all processes are deeply covered by automated algorithms
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3. Minimization of human errors

Leveraging BPA technology, you can minimize and even remove human errors altogether. BPA software never gets tired and doesn’t make mistakes. Just imagine: machinery/equipment is remotely monitored, inventory is tracked to prevent losses and shortage, cargo is traced across the entire supply chain to ensure on-time delivery, lab samples are efficiently managed, calculations are instantly made, documents are carefully verified… Sounds great, doesn’t it? 


According to Deloitte Analysis, banks that participated in the study saw accuracy rates of 96% with RPA solutions. One provider of financial services integrated cognitive technologies to fight off competition. 


A proof-of-concept was developed for a cognitive platform created to analyze thousands of regulatory documents using technologies like NLP. With a self-learning capability under the hood, the solution aimed to increase accuracy and recorded a rate as high as 72%.


Choose the most relevant option

How significant is human factor in your business processes
Where low means very small impact of human activities in business processes,
average stands for many tasks performed by a human, high when all processes depend on human participation
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4. Predictive analytics and alert automation

Depending on business-specific needs, predictive analytics has many use cases across a variety of industries: financial risk management, equipment/object/machinery maintenance, production flow/supply chain monitoring, process/inventory tracking, etc. With big data analytics, you can prevent failures and reduce costs.


Furthermore, a software solution can automatically alert employees about potential problems that involve a threat of defects, inventory shortage, possible risks, sample expiration, depleting resources, and abnormal energy consumption. 


The Accenture’s Big Data Analytics in Supply Chain survey found that businesses that use advanced analytics in their daily supply chain processes achieve more significant benefits. They reduced the order-to-delivery cycle time by over 51%, enhanced demand-driven operations by 43%, and improved customer and supplier relationships by 33%.


Choose the most relevant option

1. Do you collect data about your business processes
2. Do you use automated risk-tracking, alerting tools in your business processes?
3. Do you use analytics to measure and improve your key business performance indicators?
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5. Increased productivity

Smartsheet report Automation in the Workplace revealed that about 60% of the surveyed workers could potentially save 6 or more hours a week if repetitive tasks were automated. 72% of respondents claim they would spend these saved hours to perform more valuable tasks, while 78% would dedicate themselves to more interesting and revenue-generating activities.


Technologies can replace humans in a wide range of work aspects or at least provide assistance to complete them faster. For example, with data visualization solutions and CRM applications, decisions will be more rapid and better informed. 


A data analytics system can automatically create necessary reports according to the set parameters. Many companies have already adopted AI-based chatbots to instantly answer customers’ frequently asked questions. 


Choose the most relevant option

Do you use technology to automate routine tasks?
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6. Improved business communications

Business process automation solutions are widely used to improve collaboration between workers, departments, and organizations. Report generation, fast data exchange, data export/import in any format, integrated calls, incoming push notifications, and company news are examples of things that can be provided by mobile and web applications.


By implementing such an enterprise tool, you’ll achieve results such as improved employee productivity, enhanced team cohesion, and quicker response to organizational changes.


Choose the most relevant option

Do you use centralized ERP system that 'handles' all b.p in one place (in sales, HR, utilities and other)?
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7. Better customer service

By simplifying and automating interactions with customers, your business can significantly increase the quality of services. Medical centers, banks, travel agencies, catering, retail,  insurance, and other organizations will improve user engagement thanks to BPA software.


Let’s consider the case of a web portal for hospitals (this type of a solution can be used across different industries). It can allow patients to view doctors’ schedules, check test results, make payments, receive reminders, get online consultations, register for an appointment with a few clicks, participate in forums, and more. The integration of such a useful system will allow you to not only help more people but increase revenue as well.


Choose the most relevant option

How about knowing your customer satisfaction level?
How many customers do you support simultaneously?
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… and increased customer loyalty

According to the report “The truth about customer loyalty, KPMG International, 2019”, 86% of consumers would recommend a service if they are loyal to the brand and 43% of buyers will remain loyal even after receiving bad experience. 


When the quality of client service increases (as it does with business process automation), customer loyalty improves with it. Users enjoy receiving what they need—products, goods, answers, consultation, and information—faster than anywhere else. 


By quickly and efficiently solving their issues, you increase their engagement, which makes consumers return to you again and again, spend more money, and recommend your goods/products to their friends. 


Through automation that can be achieved with chatbots, CRM systems, RPA bots, web portals, or online delivery service, you can significantly improve customer loyalty and boost sales.

Choose the most relevant option

Do you measure your customers loyalty?
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9. An efficient reporting system

One way to improve a reporting system is to adopt a BPA solution that will automatically calculate the key performance indicators (KPI), operating performance ratios, project success criteria, marketing performance indicators, and more. All the reports will be displayed on your screen using various graphs and tables with the option to download in the desired format. All of this data can be available in real-time. 


In laboratories, for instance, reports accompany all ongoing processes enabling lab researchers to record and track important information, samples, inventory, finance, and resources. Find out how efficient reporting helps labs streamline internal activities and shorten costs. 


Choose the most relevant option

Did you have a chance to feel the value of complex online reports?
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10. Faster decisions

In accordance with “The evolution of process automation” report by IBM Institute, software automation systems can analyze data up to 25 times faster than the human brain. AI solutions are perfectly suited for accelerating data-based tasks such as decision making.


When different types of reports are quickly generated, real-time data analytics is enabled, leads are scored with specific scoring algorithms, and calculations are instantly performed, you can make informed decisions much faster. In addition, you can centralize data within your enterprise so that employees don’t have to spend excessive time searching for information.


This is especially important for areas like strategic planning, financial risk management, lending, negotiations, and customer relationship management.


Choose the most relevant option

Would you be happy to use time and scope advantage of intelligent software in decision making process?
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Closing thoughts

To sum up, there are many benefits of business process automation. Simultaneous review of multiple requests, efficient workflow management, online delivery/booking service, task/object/location tracking, instant data search, correct calculations, transparent document management, and more are among the benefits that become possible due to BPA.


If you decide to leverage the power of BPA software, define your key objectives, analyze your current operations, and see which of them can be fully or partially automated. This will help you identify and implement the ideal tech solution based on your business needs"


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